9 Small Business Bookkeeping Tips

Tuesday, 3 Aug 2021

Bookkeeping is as essential for the business as funding and finding customers. It helps in organising income and expenses and uses them to accomplish long-term objectives. It gives an insight into the financial health of the company and allows the entrepreneur to make informed decisions.

It aids in analysing financial statements to identify the product lines that are generating significant income and others that are incurring losses. Thus, business owners rely on professional bookkeepers in Melbourne to manage the finances of their small business and keep it on the path to success.

Also, there are many aspiring entrepreneurs who plan to undertake the responsibility on their own. However, it is not an easy feat. Bookkeeping requires a lot of time and effort, and thus, you need to be aware of a few tips that can help you make the right moves. Let us look at them.

1. Follow Systematic Recordkeeping

Keeping the books up to date is the first priority of a bookkeeper. It saves time and confusion at the time of filing taxes in Melbourne. A stitch in time saves nine. Thus, make sure that every transaction is recorded so that it does not get missed.

Utilise a double-entry bookkeeping system because the single-entry system does not keep track of assets and liabilities and has a higher risk of accounting errors. However, it can be tedious and time-consuming. You can use accounting software to automate the task. It eliminates the risk of errors in calculations and offers real-time updates.

2. Open A Business Bank Account

Entrepreneurs should never make the mistake of using their savings bank account in Melbourne for making business payments. It can make it extremely strenuous to separate personal expenses from business expenses at the time of tax filing.

Separate accounts help in tracking the flow of money without any confusion. It is a good practice to have a business account even if your business is a sole proprietorship so that you can differentiate between personal funds and business income and file taxes accordingly.     

3. Tracking All Business Expenses

Entrepreneurs need to be aware of the expenditures of the business so that they can better manage the available funds. When they are aware of the fact that they are spending more and getting less in return, they make amendments to their fund allocation strategy.

It allows them to work according to the business plan and avoid redundant expenses. By following the outgoings, the bookkeepers help the business owner in Melbourne reduce costs and increase profits. It goes a long way in making the business sustainable and financially stable.

4. Review Books and Hire Professionals

With a dozen of responsibilities, bookkeeping can become overwhelming for the entrepreneur. Thus, it is highly recommended that the business owner hires a professional bookkeeping company to take care of the finances.

It ensures that the business has a positive bottom line. The professionals stay on top of the books and keep them updated with all the transactions duly reported and recorded. They conduct assessments and draw inferences from the financial data to determine the performance of the business in Melbourne. They identify the strengths and weaknesses and help the entrepreneur to work on them.

5. Invoicing and Receipts

Bookkeepers emphasise invoicing because of its ability to get more capital into the business. They make sure that invoices are generated at the right time and follow up with the customers in Melbourne to ensure that they are paid without any delay.

A professional on the job ensures that there is no duplication and regular defaulters are managed efficiently. In addition, they help to organise receipts in various categories in chronological order to make it easier to locate them during the tax season.  

6. Prepare Income Statements

Although the bookkeeper creates all the financial statements, the entrepreneur needs to learn about the profit and loss statements. It is necessary to determine the profitability of the business and identify how much the company is spending and how much it is earning in a specific period. Regular analysis of this statement allows the business owner in Melbourne to make future decisions wisely and spend appropriately.

7. Learn Payroll Management

If you do not have a bookkeeper yet, you must use payroll management software to ensure compliance with the state and federal laws. It will help you to keep track of the deadlines and categorise the employees in an appropriate manner. The entrepreneur must allocate the required budget for payroll so that the employees receive their wages on time.

8. Understand Tax Deductions

The government offers a long list of small business tax deductions that help the entrepreneur to bring down the tax bills. Thus, the business owners in Melbourne should be aware of the concessions that can be claimed. Also, to make a claim, they must have the bills for all the business expenses, and every transaction should be recorded.

9. Financial Planning

Planning for the future means creating a budget for the business that forecasts the expenses and income. It helps in accomplishing the business goals without compromising on quality and efficiency.

It gives a roadmap to the entrepreneur in Melbourne to efficiently manage funds and make investments after understanding the consequence of the action.


If you are planning to start a small business, you must hire a bookkeeper in Melbourne to make sure financial management is not hampered. Efficient bookkeeping is the backbone of a business, so keep the tips mentioned above in mind to get started on the right note.

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