Do Small Businesses Need Bookkeeping?

Friday, 15 Oct 2021

Small businesses in Melbourne may not have too many transactions taking place every day, but they still need to manage their finances. Suppose a big project comes their way, or they invest in new equipment.

In that case, they must record everything accurately and understand the repercussions of these incomings and outgoings on their bottom line. No entity can move ahead without the accuracy of reports, up-to-the-minute recordkeeping, bank reconciliation, tax planning, and financial advice.

Thus, small businesses need bookkeepers as much as big corporations to take control of the books and their capital. Therefore, hiring bookkeepers in Melbourne is a necessity for every big or small venture as it allows them to keep track of their cash flow. If you are still not convinced about their importance, here are the reasons that make bookkeeping essential for small businesses.

 1. Receiving Payments Without Any Hindrance

Bookkeepers are responsible for invoicing and following up with customers for payments. If this system is not in place, a business owner in Melbourne will have to check with each customer for payments.

With several other tasks on hand, it can be challenging to keep assessing the payables and receivables. Thus, it is vital to have a professional do the job. Also, when the customers start growing, the volume of work gets doubled.

Without a tracking system, it is not easy to get all the payments on time. Missed or late payments affect the cash flow and cause financial distress. Thus, bookkeepers are needed to work on them.

2. Organising Finances

The most crucial aspect of bookkeeping is recordkeeping. The professionals are responsible for the accurate recording of all the transactions taking place in the organisation. Thus, it becomes easy to understand how much money went out and how much came into the business.

An error-free organisation of the books in chronological order means that not even a single transaction is missed, and all the financial statements are prepared accordingly. The business owner can any time look into the records to find out about any cash payment.    

3. Preparing A Budget

Entities in Melbourne that are still in their nascent stage must pay more attention to their expenses and available funds. Bookkeepers help them to keep track of this by setting up a realistic budget that aligns with their goals.

The budget aids in making the entrepreneur understand the limit of spending to maintain optimum operations, use the capital expertly in times of need, and forecast profits. The owner gets a financial roadmap in the form of the budget that lays down the path for effective money management. If there is no direction for spending and saving, it can lead to utter chaos, debts, and bankruptcy.

4. Avoid A High Tax Payment

Many small business owners end up paying a huge tax amount because they forget to claim tax deductions or have not kept an accurate record of their business expenses. It is important to know about each and every business expense at the time of filing tax returns.

Thus, bookkeepers plan for the tax season from the beginning of the financial year. They submit the tax reports on time and make sure that it complies with the tax obligations in Melbourne.

5. Stop Accounting Errors

Bookkeepers are known for maintaining error-free books, and this is made possible through bank reconciliation. It involves matching the company accounts with the bank statements to check for any discrepancies.

Reconciliation helps in identifying frauds and mistakes in financial statements. It is performed regularly by bookkeepers to ensure that the recorded balance of the business in Melbourne and that of the bank statement are the same.

6. Payroll Processing

Small businesses don’t have specialised departments and professionals for each function. Thus, most money-related matters are handled by bookkeepers in a small set-up, including payroll management.

They process the payment of salaries and payroll tax if applicable to the Melbourne-based business. Bookkeepers perform many such valuable activities for small businesses, and thus, they are an indispensable part of the system.

7. Securing Financing

Most small businesses in Melbourne need funding in the initial years to grow and expand. Professional bookkeeping and up to date financial statements help them to convince investors and lenders about the financial health of the organisation and its future financial projections. With all the records like balance sheets and cash flow statements in place, getting funding becomes a cakewalk for business owners.

8. Improving Profits

The goal of every business in Melbourne is to generate a substantial income. However, it may not be accomplished without the assistance of a bookkeeper and his seasoned financial advice. They analyse the documents to determine the financial standing of the business, its strengths and weaknesses, stock management, supplier management, etc.

They inform the entrepreneur about ways of making more money by improving the cash flow and investing in rewarding projects. They implement cost-cutting measures and pay all the bills on time to avoid penalties and late fees.


Bookkeepers in Melbourne have the knowledge, tools, and expertise to maintain the books. They are the catalysts that create successful businesses through the right bookkeeping methods and error-free calculations. Thus, small business owners can better analyse, record, and manage their finances with their assistance.       


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